The full front office,not just a booking link.
One front-office agent for everyday support, booking, intake, and payments — grounded in your practice and reviewed by you before it talks to a client.
Today
Jane Doe Therapy
Individual Therapy
In-office
Virtual consult
Virtual
Follow-up Session
In-office
Captured automatically
Deposit link delivered
Intake form queued
Reminder scheduled
The front-office agent that responds before you can
When someone reaches out with a routine question, your front-office agent is designed to respond across your selected channels. It handles approved scheduling and support workflows, then flags anything that needs your personal touch.
Responds across phone, text, and web chat, including outside business hours
Books, reschedules, and answers questions within provider-approved rules
Flags conversations with context when a human decision is needed
Conversation inbox
Active conversations
Leah P. · wants evening slot
SMSMia T. · asking about refunds
ChatNina K. · handoff requested
SMSA calendar built for how you actually work
Set split shifts, blackout dates, and appointment location modes. Offer studio visits, mobile sessions at the client's address, or virtual appointments without manually explaining the difference every time.
Studio AM
9:00-12:00
1:30-5:00
Mobile PM
9:00-12:00
1:30-5:00
Blackout
9:00-12:00
1:30-5:00
Virtual AM
9:00-12:00
1:30-5:00
Studio Full
9:00-12:00
1:30-5:00
Booking modes
Studio
127 W 8th Ave, Vancouver
Client location
Within 8 km radius
Virtual
Follow-up consults
Win back lapsed clients — with your voice, not a robot
easyKare identifies clients who haven't booked in 8+ weeks and drafts a personalised re-engagement message for each one. You review, edit, and approve before anything sends — every message sounds like you wrote it.
Revenue recovery
3 lapsed clients · $420 at stake
Emily T.
Individual Therapy · last seen 11 weeks ago
James W.
Follow-up Session · last seen 9 weeks ago
Walk into every session already knowing your client
Before each appointment opens, easyKare compiles a brief from session history: goals and progress trends, recent focus areas, flags to be aware of, and the last AI conversation summary. No digging through notes — it's already there.
Client brief · Emily Thompson
Before you open the door
Last session
Individual Therapy · 3 wks ago
Total visits
14 sessions
Preferred format
In-office
Progress trend
7 → 5 → 4 / 10
Focus areas (last 4 sessions)
Notes to be aware of
Prefers morning appointments. Responds well to structured check-ins.
From deposit to notes without jumping tools
Collect deposits, capture intake, keep post-session notes attached to the appointment, and trigger reminders or revisit nudges from the same system.
Checkout and intake
Initial Consultation · 90 min
Deposit required before confirmation
Session note snapshot
Primary concern
Work-related stress and difficulty sleeping.
Approach used
Cognitive behavioral techniques, guided breathing exercises.
Follow-up recommendation
2 weeks, continue current approach.
Every session, handled end-to-end.
Check clients in, capture structured notes, process payment, and send home-care instructions — all in one connected flow. Nothing falls between the cracks.
Front-office agent prepares a client brief before you open the door
Dictate session notes — AI structures them automatically
Invoice created and delivered after checkout, automatically
Revisit recommendation sent to the client automatically
Session progress
Check-in
Client arrives
AI Brief
History + flags
In-Session
Notes + tracking
Checkout
Payment + invoice
Follow-up
Revisit + care plan
AI morning brief
Emily T. · 14 visits · Working on anxiety and sleep — 3 wks since last session
Customer view
What clients see when they land on your page.
Your profile page supports booking and AI chat so more inquiries can receive a timely response — the demo profile is an illustrative example of how yours could look.
Booking page
Service and location selection
Initial Consultation
90 min • $140 • choose in-office or virtual if offered
Chat widget
Front-office agent conversation
Everything the practice touches, connected.
Every feature works together — no manual handoffs between tools.
Your own page
A page that's ready to share wherever people already find you.
AI conversation inbox
AI-first replies with instant practitioner handoff when needed.
Live availability
Split shifts, blackout dates, and location-aware booking.
Recurring series
Weekly, biweekly, or monthly — preview conflicts before creating.
Appointment location
Studio, client home, or virtual — captured at booking.
Payments
Deposits, balances, and Stripe-connected checkout.
Session workflow
Check-in → notes → payment → follow-up. One flow per appointment.
Revenue recovery
AI drafts re-engagement messages for lapsed clients. You approve.
Client AI intelligence
Pre-session brief with history, pain trends, and health flags.
Daily practice brief
Your morning AI summary: who's coming in and what they need.
Booking rules
Notice windows, advance limits, and returning-client locks — enforced at booking.
Notes and intake
AI-structured session notes and digital intake tied to each appointment.
We want to grow with you.Let's build this together.
easykare is early-stage and shaped by real practitioners. Your feedback directly influences what we build next — features, workflows, and the details that matter most to how you run your practice.
Early access
Be among the first practices to shape the product, onboarded personally by our team.
Direct feedback channel
Tell us what works, what doesn't, and what you wish existed. We actually respond.
Shaped by you
Features are prioritized based on real workflows — not what looks good in a roadmap.